If you need to backup Outlook emails on a regular basis, you can save time using the following way to restore the backup.

Therefore, if you want to transfer your Outlook account from the old computer to a new one in full, backing up only the.pst file may not be enough.

In the second case, having a healthy Outlook backup can significantly alleviate the pain, so its a wise strategy to back-up your Outlook emails once in a while, especially if you are using email for work.

Apart from emails, this will also save contacts, calendars, tasks, and notes.

This will export the contents of all folders, including mail folders (Inbox, Outbox, Drafts, etc.), Contacts, Calendar, Tasks, Notes, and Journal.

Its not possible to select multiple folders, so if you want to back up a few folders, you will have to repeat the process for each one individually.

To prevent overwriting the previous backup, be sure to type a different file name before clicking OK.

In this case, enter and confirm a password, and then click OK.

If you dont want to password protect the backup, leave both fields empty, and click OK.

For example, you can save your Outlook backup to Dropbox or OneDrive, and later on import it to a new computer.

Additionally, it lets you make a selective backup, i.e.

Junk or Deleted items.

Among others, exporting does not save the following data: message rules, signatures, custom forms, custom views, and folder properties.

To be able to see it, go to Control Panel Folder Options, switch to the View tab, and select Show hidden files, folders, or drives under Hidden files and folders.

Or, press the CtrlC shortcut to copy the file, and CtrlV to paste it.

To do this, open Outlook, click Manage Rules and Alerts, select the rule, click the folder name in the bottom pane, and click OK to confirm the folder.

If you have several Outlook accounts that store data in different.pst files, you should be 100 confident that you backed up the correct file.

Below, you will find a list of places where Outlook 2013 and Outlook 2016 store them.

In some cases, for example when changing jobs and as the result moving to another Office 365 account, you may want to have a local copy of your emails.

If you made a backup using the Export wizard and did not change the default location, pst was saved to the following folder, which is selected by default.

In most cases, it makes sense to go with the default Replace duplicates with items imported.

If you have just one account, you can leave the default selection, whichever it is.

To import all subfolders of the selected folder, make sure the Include subfolders checkbox is selected.

This will start the Import wizard, and you follow the above steps to do importing.

Backup Outlook Email For Mac